Mr. M Murali Dharan, Chief, UN House welcomed Mr. S B Mishra, Chief Secretary, Government of Orissa and all participants to the workshop. He expressed his deep appreciation of the concern and solidarity expressed by the various agencies including the European Commission, DfID, OXFAM, Red Cross, Ford India (representing the private sector) and the neighbouring States with the Government of Orissa (GOO) during this hour of crisis and also thanked the media and colleagues of the UN family for their efforts in mitigating the sufferings of the cyclone affected people.

He noted that UNICEF has been collaborating with the Government of Orissa for over 50 years to enhance the quality of the lives of children and in helping children realise their rights. He also highlighted the fact that Orissa is one of the six focus states (the other five being Bihar, Uttar Pradesh, Madhya Pradesh, Rajasthan & Assam), which have some of the worst human development indicators i.e. high Infant Mortality Rate (IMR), high levels of under-5 malnutrition, poor sanitation coverage, high female illiteracy, high school drop out rates particularly amongst girls, high prevalence of anaemia among children and women, etc. Under these circumstances, UNICEF had so far been focussing on the socially backward areas, particularly the KBK districts in the south-western parts of Orissa. The recent cyclone, however, had led to devastation in some of the districts, which may be considered as somewhat better than the tribal KBK (Koraput, Bolangir & Kalahandi) districts. Consequently, it was likely that Orissa was not only one of the most backward states, but may have several of the worst off districts in the country.

Mr. T Ramachandru, Special Secretary to the Chief Minister, who chaired the inaugural session, noted that the Government of Orissa received overwhelming response from each and everyone – donor agencies, national and international NGOs, UN agencies, State Governments and Government of India to help overcome this crisis. The coordination process was initiated among the NGOs and voluntary bodies on a spontaneous note and the response was enormous. This combined effort aimed at bringing about effective and meaningful partnership between Government agencies on the one hand and other stakeholders like NGOs, donor agencies and UN System. This coordination effort had generated a lot of trust and confidence between the GOO, NGO community and other development partners. 

As the process continued, there was a feeling among NGOs, the GOO and the people to switch emphasis from short-term relief phase to a longer-term rehabilitation phase. A few NGOs providing relief services expressed their desire to continue work in the Restoration & Rehabilitation phase under the "5-R" strategy (Rescue, Relief, Restoration, Rehabilitation and Reconstruction). On 19 November, a State level Workshop on Rehabilitation was held in the UN House, to work out key principles of rehabilitation. Rehabilitation concerns were re-grouped into three themes, i.e. Livelihood, Habitat and Infrastructure. Two co-facilitators led each of the three Working Groups - one from the GOO & the other representing NGOs and other partners. The Working Groups held a series of meetings to take stock of the situation within each theme, identify and prioritise activities and to map out what was to be done, how, when and by whom. In addition, the Working Groups examined what resources were to be mobilised to meet the rehabilitation and reconstruction needs. The prime objective of this workshop was to review and finalise Working Group recommendations.

Mr. S.B. Mishra, Chief Secretary of Government of Orissa, delivering the inaugural address, noted the critical importance and timeliness of this workshop in determining the rehabilitation strategy. He thanked the UN system and particularly UNICEF for their tireless efforts in effectively coordinating the need assessment and relief & rehabilitation efforts. He noted that historically, there might not have been a cyclone similar to the current one since the 2^nd Century. Orissa has been a backward state in terms of a number of developmental indicators; the devastation caused by the super cyclone has further aggravated the situation. He urged the meeting to look at this tragedy as an opportunity and a challenge to rebuild a new Orissa. He recounted the early phase of the cyclone and how relief and rescue operations were carried out, particularly when Orissa was cut off from the rest of the world. According to a recent survey, over 91% of the affected population, had been forewarned about the cyclone and were asked to move, but the weakness was that they did not have safe places to go to.

Mr. Mishra noted that even in such a calamity, a major outbreak or epidemic did not take place. This was particularly due to the cumulative efforts in the past by the people, NGOs and Health Department. He added that there was no serious black marketing of essential commodities. The excellent work of the armed forces, distribution of cheap and subsidised foodgrains and their extensive availability were some of the good lessons learnt. The whole-hearted support from NGOs all over the state and the country showed the extent to which all could work together, when such a tragedy strikes the state. There is need to sustain and continue to build on the successes. There will, no doubt, be problems in some parts or areas – the challenge would be as to how we use those lessons learned to overcome the problems rather than be submerged in negativism. With regard to the perception that blocks like Erasama in Jagatsinghpur District were getting all the help & attention, and the other severely affected blocks were not receiving their due share; he appealed to all NGOs to spread out to all blocks and districts rather than focus only on a few.

Out of the over 24,000 villages affected, electric supply had been restored in nearly 20,000 villages. Saline ingress in certain parts and the canal & irrigation systems that had been affected would need greater attention in the rehabilitation efforts. Government of Orissa had asked the collectors to use available funds to restore the educational institutions to a level by which the schools could resume working from 1 January 2000. Nearly 1.8 million households had been affected, these would need major reconstruction efforts. Another lesson from the cyclone was that those who were slightly better off were willingly extending their assistance to those with no or minimal means of livelihood.

A plan has been submitted to Housing and Urban Development Corporation (HUDCO) to build 2.50 lakh houses (Rs. 1,000 crore project). Another 2.50 lakh houses need to be built free for the very poor under the Indira Awas Yojana. The challenge was not getting the money alone, but to have designs which could withstand such calamities in future. While these rebuilding efforts would be going on, health and sanitation facilities require attention. About 4.50 lakh livestock has been lost. Provision of irrigation facilities for one million hectares for paddy cultivation by introducing shallow tube wells in these areas would augment the food security. Industries and artisans affected by the calamity would need major rehabilitation to assure livelihood in their settlements to prevent major migration. Jawahar RozgarYojna (JRY) funds would be used to build community assets and infrastructure. A coastal highway from Digha in West Bengal to Gopalpur in Orissa, with strong saline embankment has been proposed for World Bank funding. At a likely cost of Rs. 1,000 crores, this, in addition to developing communication, early warning systems, transportation and tourism, would generate additional employment. Children, adolescent girls and women "at risk" would require community based rehabilitation efforts. In this context, Mr. Mishra emphasised the importance of effective coordination as a prerequisite for successful rehabilitation efforts.

The State Government has proposed to establish a state level Authority for coordinating and overseeing rehabilitation and reconstruction in Orissa.

The Central Task Force under the chairpersonship of the Union Defence Minister will further discuss these issues in its next meeting on 13, December 1999. GOI has, so far, been very supportive and the Government of Orissa looks forward to continued goodwill, cooperation and assistance from all quarters. He requested the UN System and NGOs to continue their assistance for at least a period of one year.

In plotting the attainment of well being against time, line A represents the mean at which people’s basic rights are fulfilled, so that they are able to cope and develop. Line B represents the track of the better off, who can reach higher levels of development and security. Line C demonstrates the struggle of the worse off to attain the mean level of development (line A). Prior to the cyclone, many (if not most) of the affected people would be at some point along this track. Following the disaster, the well being of these people was put at immediate risk, represented by the plunging line D. At some point (E), survivors of the disaster would face extremely high risk to their survival. The relief operations are intended to prevent deterioration and slippage to point E. The rehabilitation effort will aim at lifting the affected people from some point along line D, so that they once again proceed to develop towards line A and, hopefully, at some stage surpass it. In the case of Orissa, rehabilitation could take some five years.

Mr. Gwynn also emphasised that people still find themselves caught between relief and rehabilitation. Food-for-work has yet to become operational and, meanwhile, problems were mounting. As a means of focussing the participants’ attention on the pressing and current needs of communities affected by the cyclone, those present were asked to share their perceptions from their recent visits to the affected areas to draw out the picture of current and projected needs over the next 3 to 6 months. In particular, how are affected people coping in the move from relief to rehabilitation? The following issues were culled from the audience as immediate impressions and issues that were on "today’s" agenda.

• Community based programmes are urgently needed

• Need for food for work projects

• Strong sense of food imbalance in vulnerable groups

• Accessibility to drinking water which is safe

• Legal and land entitlement issues to claim rehousing for the most marginalised

• Debris from destruction needs to be cleared to avoid public health hazards

• Urgent need to start child education

• Re-building family based incomes

• Migration of labour force

• Migration and trafficking of children & women

• Access to health care for women and the disabled

Any planning goes very well, when you have a good situation. Clearly in a disaster of this proportion one need to feed analysis into planning and go back into a continuous interactive process to improve plans from updated data.

Here are the steps:

• Quick initial assessments

• Agreement on indicators that can go into a database

• Database on situation and also on inputs and relief and rehabilitation measures

• Tracking mechanisms to be able to see trends, and correlate them to input an actual situation

• Ensuring that the database is in place at the level, where it matters

• People are trained to use, update and feel enthused about how they are contributing to development

• In a situation where many records have disappeared this can help to change routine MIS, and monitoring mechanisms

• MICS –II and other survey instruments

• Routine information systems

• Data consolidation

• Data sharing

• Data use

• Inter-system comparisons for consistency

• Integrating qualitative and quantitative information base

A prototype DevInfo was shared with the participants through a presentation. The highlights of the presentation were:

Provides easy access to data. It appears in a very user-friendly format.

• First of all, it contains user defined indicators (by sector, by goals, by source, by implementing agency)

• Secondly, data is given by year and month

• Thirdly data is contained by state, district and block. A further five levels are available in the software. There are ten levels in total, beginning with global. They are organized by the census data structure.

The DevInfo software contains presentation features: table, graph and maps. These presentations rely on a "table wizard". Mapping features allow for colour choice with zoom capability for the lowest level of data available. Any indicators put in can be tied to the map.

There are a number of next steps:

• Roles of government, UN Agencies, NGOs

• Core indicators for state database

• Workplans for data collection verification usage

• Comments on data quality by source

• Installation at focal points

• Training for data entry

• Training for data use and interpretation

• Coordination of data exchange and consolidation

• Action on interventions based on measurable indicators

The system was in a prototype stage for the Government of India. The recommendations in the workshop would help put the database at the disposal of Orissa for this important programme of rehabilitation.

During the discussion, the following issues were raised on MIS

Mr. Peter Delahaye facilitated the next session by giving a short orientation of the methodology of "Market Stalls". Each of the three groups on Habitat, Infrastructure and Livelihood had put up in the form of a market stall, the outcome of their deliberations. In addition there were stalls on Co-ordination, MIS, Media and a Family Survival Kit. Participants were requested to share and improve on the proposals from the various groups through a discussion at the market stall exhibits.

As a result of the market stalls interaction, the following conclusions emerged:

• While the themes of infrastructure, habitat, livelihood, coordination, management information systems, and response of the media were highly relevant, there were new emerging themes that needed discussion. The other themes included issues such as crafts and traditional architecture, alternative energy sources.

• Much energy went into adding to the sub-group material already presented in the market stall. Questions were added requiring clarification. Voting on issues was also conducted.

Sub-Groups were asked to address the following:

• What information is still missing under the sub-group heading?

• Prioritizing the major needs that still need to be done

• Discussion on the future course of action from today onwards

• Discussion on agreement of measurable indicators

• What would be the clear next steps

The suggestions that emerged during the interactions between the stallholders and the visitors to the "Market Stalls" are summarised below:

• Increased use of existing cyclone shelters for short-term schools.

• School buildings to be cyclone resistance

• Why not erect shelters with straw on an immediate basis?

• Quantity, numbers, unit cost

• Toilets to encourage attendance of girls

• School sanitation and toilets.

• Rural Connectivity

• Multipurpose shelters

• Pucca (concrete structure) building should be constructed on a high level to avoid flood waters (e.g. Jajpur district is in a low lying area)

• All school buildings should be pucca buildings.

• Pucca housing for all scheduled caste affected families and farmers

• Special shelter home cum training school for orphan girl child is very much necessary for central belt.

• Cultural sensitivity

• Establish minimum standards

• Excellent multi purpose centers for less than $10,000

• Special schemes for old persons who are disabled looking into factors of mobility

• Repair and construction of Anganwadi centres

• Common buildings – schools, Anganwadi centres and cyclone shelters

• NGO’s active participation for mobilising the community, establishing a linkage system between GOO and other agencies

• Joyful learning materials

• Health education in schools.

• Orientation of teachers for disaster preparedness.

• Bridge course for non-school going children.

• Interim counselling to school students (disaster preparedness)

• Inter sectorality

• School in a box.

• Capacity building structure for education

• Community participation in school management through Village Education Committees & Panchayats.

• Functional Literacy

• Inject value systems in the mind of children to avoid social disaster during calamity.

• NGO collaboration, different network on education.

• Participatory management within the community

• Other Backward Castes girl children

• Transit home for affected students

• Expansion of ICDS

• Opportunity for revamping ICDS

• Care of the young child, psycho-social support to the vulnerable, adolescent girls

• Linkages with Health and education

• Health care and counseling

• Day care for children and the vulnerable group

• Child nutrition

• Women’s empowerment

• Addressing malnutrition, low birth weight and anaemia

• Child trafficking and child prostitution

• Community-based foster care

• Transitional centres to prevent child labour, providing education, health, nutrition, vocational training, counseling, reintegrate children in formal schools

• Vocational training

• Link to education

• Stepping up police action to stem child trafficking

• Networking with NGOs, police and community

• Involvement of PRI

• Traumatized children

• Tenancy rights of orphans

• Streamlining procedures for foster care and adoption

• Separated children

• Security to singled out women

• Physically and mentally challenged children

Ie. INFRASTRUCTURE – Health

• Inter-sectoral monitoring teams

• Public Education

• Geriatric health care facilities in cyclone affected districts

• Drug kits – to be rational and cost effective

• Community involvement in micro-planning

• Mobile health teams for women

• Strengthen health sub-centres

• Convergence with ICDS, Education and child protection

• Mobile laboratory facility

2. LIVELIHOOD

• Vulnerability assessment shows an immediate need to support orphans and the aged destitutes who can not benefit from FFW.

• Marketing and cooperatives.

• The neediest of the needy to be identified during the survey (RAT) and integrate into the rehabilitation interventions

• Supply of (half) HP electric pumpsets to each family to raise kitchen gardens

• Mango, Pipal, Banyan trees should be planted and maintained for at least 5 years.

• Supply of fruit tree saplings

• Should not buy seedlings like coconut from outside. Should be raised in the same areas by the poor.

• Raising coconut seedlings takes a lot of time (more than a year). Can we wait so long?

• Targeted feeding for older persons

• Immediate priorities

• Rice-2.5 kg, Dahl 200 gms per person

• Seeds – paddy, vegetables, fertilizers, ploughing

• Minimum wage – Rs.40 per day

• Nets & boats

• Cattle feed, fodder, shelter, dairy, poultry

• Tools: raw materials, work sheds, marketing

• Milking cows & draught cattle

• Income-generating activities for older persons who do not have any extended family support Duckery, fish culture, goat and sheep rearing for rural employment

• Tube-well repair van for each block

• Mobile water-testing laboratory for each district

• Water tanker for each block

• Alternative water supply arrangement during power failure (generators/diesel pump sets) (CE, RWSS, BBSR)

• At least one deep tube-well per village on elevated platform so that it is operational and not infected during flood.

• For pumping contaminated water, around 1,500 – 20,000 hand dug wells to be treated

• Community participation in identifying location and maintenance of cyclone shelters to give sense of ownership

• All schools must have ramps for disabled

• All community shelters must have ramps for disabled

• Use fly ash bricks in construction

• Use ferro cement products for housing

• Government/donors adopt areas in villages rather than activity

• What about multi-purpose buildings (double storied) to work as school, community center to cyclone shelter

• Where is the land for new houses for dalits/poor people

• In washed out places, a village plan to be developed

• Natural resources and re-generation to be given importance for bio-diversity and conservation

• Mechanised clearing system for fallen trees

• Revival of ECP system for land and agriculture

• Ban on gheri system

• Community sanitation by natural process

• Village level drainage & sewerage system

• Village cleanliness drive including garbage disposal

• Personal hygiene – promote hand washing

• Mobile repairing van for household appliances – HUDCO to donate

• Building center - one in two blocks

• Maintenance of sanitation facilities by the community

• Home sanitation and food hygiene

• Training centers for mason, carpenters, electricians

• What about environmental sanitation? (hand, water, air)

• Sanitation implementation? Sulabh Sauchalaya inputs?

• Sanitation will be taken up

• Self labour + neighbourhood effort in setting up pour-flush latrines

What is role for the media? The Media group suggestion board suggested the following:

The consensus of opinion was that the media should play a more proactive role in highlighting the success stories following the cyclone. There was some criticism that the media has spent too much time reporting on the negative issues, and not paying enough attention to the work of government, NGOs and individual communities in tackling the problems brought by the cyclone.

• Be proactive to address issues

• Human-interest stories may be highlighted by the media, which show the endurance and tenacity of older persons during disasters.

• Positive stories, good efforts of families and individuals and organisations need to be published.

• Highlight hard work done by government personnel (ANMs, BDOs, etc) at great personal costs. Unending negative coverage is demoralising and doesn’t help anybody.

• Not to let cyclone news be pushed into the inner pages from the front page until the last person is rehabilitated.

• Keep alive the debate of disaster preparedness and lead the State to an effective disaster management plan.

• Where is HUDCO staying?

• No rumours please

• Success stories that can be easily replicated

• Reports on positive progress and on-going gaps (i.e. monitoring role as well)

• Immediate information for immediate questions

• People’s own initiatives / success stories

• Right to information and access to information

• Entitlement information

The feeling seemed to be that the media could play not only a role in reporting the issues and the stories relating to rehabilitation, but act as a catalyst for change by highlighting good practice, and serve as a public service tool in providing timely and useful information for those affected by the cyclone. These seemed to be the priorities of those who responded to the subject of "What role for the media?"

V. COORDINATION

The stall on co-ordination listed key questions and provided options for participants in the meeting to cast their vote their perceptions on the co-ordination amongst various groups viz. the government agencies, the NGOs and UN agencies. A comment was made that there was also a need to determine the level of coordination between these three broad groupings also. The results from the Co-ordination Survey are summarised in the following tables.

Q1 In your opinion, how is the co-ordination amongst various agencies?

Q2. Amongst each of the constituents, how is co-ordination in terms of geographical focus?

Based on the interactions in the market stalls, the following sub-groups were constituted and participants requested to sign up for the working groups. The groups identified were:

1. Habitat

2. Livelihood

3. Infrastructure

4. Management Information System

5. Co-ordination.

The Sub groups, under these headings, were asked to address the following:

• What information is still missing under the sub-group heading?

• Prioritizing the major needs that still need to be done

• Discussion on the future course of action from today onwards

• Discussion on agreement of measurable indicators

• What would be the clear next steps

The recommendations of the sub-groups are summarised in the following section.

I. Habitat group under three heads – Housing, WES and Ecology

• Community shelters – 500 cyclone shelters with drinking water, sanitation and communication facilitation at a cost of Rs. 2000 m (Rs. 4 million each); 2 upgraded high school buildings for all GPs within 15 Km from sea – 1000 such units at a cost of Rs. 4 lacs each costing a total of Rs. 400 m and multi-purpose community shelter with staircase outside at the rate of 6-7 per GP costing Rs. 2 lacs each and a total of Rs. 776 million.

• Individual housing – 30,000 houses under the IAY with 60% of them allotted to SC/ST. Proposed to construct 5 lacs units at Rs. 22,000 each and thus Rs. 11,000 million, subsidised loan (through ORHDC) for 7,800 houses @ Rs. 30,000 each for households with monthly income of less than Rs. 2,500 per month and thus Rs. 234 million. In addition ORHDC will finance 75,000 at Rs. 35,000 each totalling Rs. 2,625 million

• A coordination cell has been opened at ORMAS for state level coordination with NGOs

• As part of the capacity building measures, a building center will be promoted in every block; low cost technology to maximum beneficiaries; vulnerable area mapping exercises to be carried out; information and extension centres to be opened by Government and NGOs; community preparedness to face calamities and up-gradation of kutcha houses with specific engineering interventions will be attempted.

• Decentralization of O&M of hand pumps through 4,000 Self Employed Mechanics (SEMs) for 100,000 pumps at a cost of Rs. 11 million;

• Construction of 10,000 tube wells in accordance with relaxed norms of one tube well for 150 consumers at a cost of Rs. 600 million

• Restoration of 121 rural piped water supply systems by providing generators at Rs. 32 million

• Install 5,000 tube wells in schools and Anganwadi Centres (AWCs) at a cost of Rs. 175 million

• Promote the model village concept for integrated water and sanitation facilities in 500 villages at a cost of Rs. 1 million

• Support teacher training programme on hygiene education at a cost of Rs. 30 million for 10,000 teachers

• Provide sanitation and water facilities to primary schools, Anganwadi centres and PHCs

• Provide 5 lakh individual household toilets at Rs. 550 each at a total of Rs. 275 million.

• Coastal shelter belt plantation for 18,000 hectares at Rs. 72,000 crores in 3 years

• Revive the mangrove forest over an area of 25,000 hectares at Rs. 250 million every year

• Village plantation – 150 m trees to be planted in the villages at Rs. 2.50 per plant

• City plantation of 1million trees in Bhubaneswar, Berhampur and Cuttack at Rs. 700 per tree

In summary the resource requirements for the Habitat sector are:

2. INFRASTRUCTURE

The members of the group made the following recommendations

III. Livelihood

• Micro-studies to supplement FAO Assessment gaps

• Use FAO Assessment to start interventions

• Government, NGOs/UN Agencies and Bilaterals - clearly indicate the commitments: resources, work done, work planned

Prioritization

Critical Focus Groups

SC/ST specially targeted along with BPL Beneficiaries

(X) Farmers and Agricultural Labourers, Cattle Breeders, Fishermen, Plantation Workers/Orchard Growers

(Y) Artisans (Handicraftsmen), Construction workers, Non-construction workers, Small-Scale/Cottage Industries, Petty Vendors

(Z) Food security and special groups

Prioritisation for 'X'

• Repair (minor not major renovation as far as possible) of Irrigation Canals

• Provision of 100,000 shallow Tube wells/repair of Tube wells

• Repair of Diesel and Electric pump sets

• Provision of seeds especially (a) Groundnuts (b) Paddy seed especially 'truthfully labeled paddy seed' (c) Vegetable seeds including vegetables certified and open pollinated

• Provision of agricultural implements

• Replacement of draught power

• Tractors and power-tillers available for 6-8 months on hire

• Provision of additional fodder

• Replacement of cattle especially local cows and buffaloes as well as Haryana bulls

• NDDB pattern of long-term replacement of cattle

• Subsidy and loan for replacement of boats and fishing nets

• Provision of working capital

• Provision of fish seed

• Restoration of seed farms

• Provision of seeds by Government

• Village nurseries by community - buy back arrangement

• Provision of vegetable kitchen garden inputs to families

• Quick supplementary strategies: Mushrooms, floriculture, medicinal and aromatic plants and spices

• Targeting of poorest of the poor subsidy component

• Provision of feed

• Marketing assistance

Prioritisation of 'Y'

• Repair/replacement of worksheds - All India Handicrafts Board/HUDCO Scheme

• UN Agencies/NGOs - pick up a small percentage of beneficiary contribution

• Provision Term/WC loans with a component of subsidy

• Provision of tool-kits

• Provision of Tug to additional beneficiaries - deprived from immediate livelihood

• Provision of marketing assistance

• Tie-up with Shelter Reconstruction and Public Works

• Tool kits

• Provision of training – Crafts, supervisors, petty contractors

• Designs and safety inputs

• Recovery of loans through community support.

• SIDBI support equity to NGO, Orissa, Fin Corp, Rashtriya Mahila Kosh, RRBs

Prioritisation of 'Z'

- Growing crops sowed area

- Rearing animals milk yield

- Bringing in fish volume of fish sale

• Level of indebtedness of affected population including sale of productive assets and mortgage of land

• Supplementation of income through income-supplementation activities

Reporting mechanism Fortnightly/Monthly

A. Gram Panchayat/Urban local body level by Government Departments/NGOs/Other Agencies

B. District Collector

C. UN House Coordination Centre

The group discussed the MIS needs for the Rehabilitation programme and made the following recommendations:

• DevInfo as the Database for monitoring and tracking Rehabilitation phase

• Discussion on the levels within the database - need for adding Tehsil, Revenue Inspector, Gram Panchayat as well as Settlements

• Identified BDO and collectors as the focal point for monitoring

• Need to include areas which are people-oriented and infrastructure-oriented

• People oriented programmes such as Health, Education, ICDS, PDS, Special institutions, NGOs, Credit etc.

• Infrastructure related issues including roads, schools, public institutions, agriculture, agricultural processes

• Other standard items related to demography, populations

• Use CCA indicators as a common starting point

• Indicators for various schemes such as JRY, JJSY, SJSY, Million wells scheme, IMY etc.

• An example for indicators was attempted by the group for Irrigation sector and the indicators suggested included : (a) number of lift irrigation points, (b) % which are functional and non-functional, (c) % with damaged head, (d) % with damaged channel and pipes (e) % with electricity problems, (f) % with hectares under rabi last year back into cultivation in the current season and (g) % households unable to pay for lift irrigation.

• The next steps recommended by the group were : (a) Establish a monitoring cell at state/district; (b) A workshop to identify indicators and prioritize them (c) Guidelines to BDO/Collector for data to create the initial database (d) Workshop of database users/administrators (e) Capacity building at district level (f) Routines for data consolidation, sharing and data communication (g) Feedback mechanisms (h) Finalise a tool for collecting information on all indicators when indicators are final (i) Agree on periodic verifications through similar surveys (j) Conduct the surveys, integrate information from these in the database

V. COORDINATION

• Coordination is the essence of better management and success

• Felt need for coordination at (a) State (b) District (c) Block (d) Gram Panchayat (e) Agencies, with information flow from the UNDMT meeting, New Delhi to the State Government. (Principal Resident Commissioner of GOO, Delhi may attend the UNDMT meeting in Delhi once a fortnight)

• State level coordination will play a facilitating role in:

• flow of action plan to district and block

• resource mobilisation

• policy level issues at State and GOI level

• coordination at district level

• decision on who would do what and where upto district level

• frequency – once a week (Wednesday)

• participation - all heads of organisations, State Government and District Coordinator

• District level coordination will play an operational role in

• Assessment of needs

• Prioritisation of needs

• Efforts to meet unmet needs

• Distribution system – area-wise coverage

• Develop interventions

• Solve implementation hurdles

• Frequency – once a week (Monday)

• Participation – all leading stakeholders and Block level Coordinator

• Block level coordination (action-oriented)

• Review of action points agreed in the last meeting

• Highlight key achievements

• Outline work currently in progress by various partners

• Identify new needs and priorities

• Execution of work

• Examine geographical areas and map them out; identify gaps and plan for coverage

• Facilitate in reaching agreement between partners on what they will be doing

• Information gathering on activities and share the same with the district

• For chairing of coordination meetings, identify lead coordinating agency at district/block level. Venue should preferably be outside the Govt. premises

• Strict adherence to time, date and place to maintain continuity

• Agenda to be shared with the participants and report of the meeting to be prepared

• Participation - a must - by all working agencies + block level officials

• Frequency - once a week (Friday)

• Identify ground rules with clear objectives for district and block level coordination

• Coordination should be more formal and binding on everybody

• Rotate leadership for coordination

• Nodal agencies for district level will be decided in a state level meeting

• Coordination meeting may be held at panchayat level if required

• Establish coordination contact with one level above and one level below

• Adopt a mission mode for the rehab. phase

The Chief Secretary in his concluding remarks noted that there was a need to rebuild the confidence and psyche of the affected people. In order to avoid over-dependence on Government, the self-help process needed to be initiated and institutionalised immediately. People’s involvement should be maximized in reconstruction programme with NGO partnership whose bonafide have been fully established in Orissa.

An innovative processes had been initiated in planning village sanitation, new designing of houses e.g. in Ersama block; the Nehru Yuva Kendra (NYK) volunteers under the guidance of Mr. Saroj Jha, Additional Relief Commissioner were in the process of developing a model block plan. This had the potential for replication in other blocks. Telecom facility, road network, agriculture, drainage, environment, plantations, awareness generation, etc. needed to be addressed.

The Rehabilitation Groups should come up with a blue print Plan of Operations to help in finalisation of the terms of reference for the Reconstruction Authority to be set up at state level. He complemented the participants for the very hard and productive work that they had done to provide the initial draft for such a blue print.

The Chief Secretary also accepted the suggestion of by Mr. M Murali Dharan for the establishment of a Task Force to review the recommendations from the workshop report, and for bringing about a stronger